Event Safety

The South Somerset Safety Advisory Group

Safety Advisory Groups (SAGs) are set up for major public events such as outdoor concerts, gatherings, festivals and shows. 

One of the important roles a SAG can perform is to bring all relevant partners together to plan and prepare for the event in a co-ordinated way. This may include emergency services, emergency planning and other key local authority officers such as environmental health, health and safety, highways, building control, licensing and waste management. In some areas it may be useful to set up a local memorandum of understanding between partners that provides a framework for agreed approaches.

Remember the responsibility for the management of the event still remains with the event organiser and therefore the SAG needs to be working closely with the event management team.

The SAGs can also:

Advise on minimising any inconvenience to local residents, businesses and the general public

• Promote wellbeing (Local Government Act 2000 Health and welfare of community)

Focus resources using risk assessment and facilitating proportionate advice and regulation

Enable effective planning to facilitate less intensive monitoring and inspection

Promote safer events as contributing to safer and stronger communities

Support businesses and organisers through having a single point of contact for the Event and consistent professional advice and support

Increase good publicity and encourage more business and visitor engagement through safer events

Share good practice

Useful Information:

South Somerset SAG Terms of Reference

The Purple Guide - written by The Events Industry Forum to help event organisers

Health and Safety Executive.  Event Safety webpages.

Health and Safety Executive. (2012).  A guide to the Reporting of Injuries, Diseases and Dangerous Occurences Regulations 1995.

Health and Safety Executive. (2007).  The Work at Height Regulations 2005 (amended).

Health and Safety Executive. (2007).  Gas Safety in Catering and Hospitality.

Health and Safety Executive. Catering and Hospitality Sector Information and Guidance.

Health and Safety Executive. (1998).  Electrical Safety for Entertainers.

Health and Safety Executive. (2007).  Fairgrounds and Amusement Parks guidance on safe practice.

UKLPG. (2000). The use of LPG in Mobile Catering Vehicles and Similar Commercial Vehicles.

UKLPG. (1999).  The use of LPG for Catering and Outdoor Functions.

Noise Council. (1995). Code of Practice on Environmental Noise Control at Concerts.

Chartered Institute of Environmental Health. (2010).  National Guidance for Outdoor and Mobile Catering.

For further information please contact us.